Legal

Privacy Policy

Last updated: May 2026

Who We Are

The Office Doctor is a trading name of Select Interiors (Manchester) Limited, a company registered in England and Wales. Our registered office is at 31a Tib Street, Manchester City Centre, M4 1LX.

We are the data controller for the personal information we collect through this website and in the course of providing our services. If you have any questions about how we use your data, please contact us at info@theofficedoctor.co.uk.

What Information We Collect

We may collect and process the following personal data about you:

Your name, email address, phone number, and company name when you complete an enquiry or contact form
Information you provide when requesting a free space audit or workplace assessment
Technical data including your IP address, browser type, and pages visited, collected automatically via cookies
Communications you send to us by email or through the website
Any other information you voluntarily provide to us

How We Use Your Information

We use the information we collect for the following purposes:

To respond to your enquiries and provide the services you have requested
To arrange and carry out a free space audit or workplace consultation
To send you information about our services where you have given consent or where we have a legitimate interest in doing so
To improve our website and understand how visitors use it
To comply with our legal and regulatory obligations

We will not use your personal data for any purpose incompatible with the reasons it was collected.

Our Legal Basis for Processing

We process your personal data on one or more of the following legal bases:

Contract — where processing is necessary to take steps at your request before entering into a contract, or to perform a contract with you
Legitimate interests — where we have a legitimate business interest, such as responding to enquiries or improving our services, and that interest is not overridden by your rights
Consent — where you have given us clear consent to process your data for a specific purpose, such as marketing communications
Legal obligation — where we are required to process your data to comply with the law

Sharing Your Information

We do not sell, rent, or trade your personal data to third parties. We may share your information with:

Our trusted service providers who assist in operating our website or delivering our services (such as email platforms or CRM tools), subject to appropriate data processing agreements
Select Interiors (Manchester) Limited, our parent company, for the purposes of delivering the services you have requested
Regulatory or law enforcement authorities where required by law

Any third parties we work with are required to keep your information secure and use it only for the purposes we specify.

Cookies

Our website uses cookies to distinguish you from other users and to improve your browsing experience. Cookies are small text files placed on your device by your web browser.

We use the following types of cookies:

Strictly necessary cookies — required for the website to function and cannot be switched off
Analytics cookies — help us understand how visitors interact with our website (e.g. Google Analytics)
Marketing cookies — used to track visitors across websites to display relevant advertising

You can set your browser to refuse all or some cookies. Please note that if you disable cookies, some parts of the website may not function correctly.

How Long We Keep Your Data

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements.

Enquiry and contact data is typically retained for up to 3 years from the date of last contact. Where we have entered into a contract with you, we will retain relevant records for up to 7 years in accordance with legal requirements.

Your Rights

Under UK data protection law, you have the following rights in relation to your personal data:

The right to access the personal data we hold about you
The right to have inaccurate data corrected
The right to have your data erased in certain circumstances
The right to restrict or object to processing of your data
The right to data portability
The right to withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at info@theofficedoctor.co.uk. We will respond within 30 days.

Data Security

We take the security of your personal data seriously and have put in place appropriate technical and organisational measures to prevent unauthorised access, loss, or misuse. However, no data transmission over the internet can be guaranteed to be completely secure.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

Contact & Complaints

If you have any questions, concerns, or complaints about how we handle your personal data, please contact us:

By email: info@theofficedoctor.co.uk
By post: 31a Tib Street, Manchester City Centre, M4 1LX

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at ico.org.uk or by calling 0303 123 1113.